Manufacturing: Covid-19 Preparedness Response Plan.

May 22 2020

Categories: HR Solutions

Manufacturing: Covid-19 Preparedness Response Plan.

COVID-19 Preparedness Response Plan

Don’t know where to start?  Don’t give up!
We have built a sample Manufacturing Industry COVID-19 Preparedness Response Plan.

Businesses that have already reopened are required to submit a COVID-19 preparedness response plan by Monday June 1st to the Michigan Department of Labor and Economic Opportunity.  The plan is to be consistent with the recommendations included in the Guidance on Preparing Workplaces for COVID-19, developed by OSHA.  All other businesses will have to create a similar plan within two weeks of reopening for in-person activities.

Refer to below documents:

Michigan Department of Labor & Economic Opportunity – MIOSHA COVID-19 Manufacturing Industry Guidelines

Sample COVID-19 Preparedness Response Plan – Manufacturing

Sample Employee Signed Receipt of COVID-19 Preparedness Response Plan

Review the below steps to evaluate and create your plan:

  1. Designate one or more supervisors to implement, monitor, and report
    on the COVID-19 control strategies developed.
  2. Create your Exposure Control Plan.  This section of your plan answers the question “how” you will control the exposure.
    • Detail measures to prevent employee exposure, including any:
      • Engineering Controls – consider the following:
        • High-efficiency Air Filters
        • Increased Ventilation Rates
        • Physical Barriers – Clear plastic barriers, sneeze guard, plexiglass
      • Administrative Controls – consider the following:
        • Implement flexible work hours & staggered shifts and breaks
        • Implement telework, teleconferencing & web conferencing
        • Reduce congestion in common spaces – break areas and lunchrooms
        • Increase the physical space between employees
        • Practice social distancing
        • Increase the physical space between employees & others
        • Encourage hand hygiene etiquette & use of noncontact methods of greeting
        • Require the use of cloth face coverings by employees & customers.
        • Post signs related to COVID-19 signs, symptoms & related resources
      • Hand hygiene and environmental surface disinfection
        • Based upon CDC guidelines for cleaning and disinfecting your facility
      • Personal Protective Equipment
        • Necessary PPE is based upon your Exposure Determination
  3. Workplace Procedures
    • Employees:
      • Employee screening procedures – prior to work
        • Temperature
        • Self monitoring symptoms (cough, fever, shortness of breath)
      • Require employees to report symptoms and self-isolate
        • Notify supervisors and stay home
        • Don’t allow employees to return until home isolation criteria is met (Follow CDC Guidance)
        • Inform other employees of possible workplace exposure (ADA & HIPAA compliant – keep confidentiality)
      • Social Distancing – minimum of 6 feet
        • All in-person work must adhere to social distancing practices and measures
        • Provide demarcation lines
      • Install physical barriers between employees
      • Non-medical grade face coverings
    • Sick Employees:
      • Employer reporting procedures
        • Require employees to report when they are sick or experiencing symptoms of COVID-19
        • Contact local or state health department immediately when a worker may have COVID-19
      • Recording COVID-19 Illnesses on MIOSHA 300 Log
        • employers are to make work-related determinations based on reasonably available, objective evidence that the illness is work-related
    • Cleaning Procedures:
      • The employer should routinely clean and disinfect all areas such as offices, bathrooms, common areas, and shared electronic equipment.
      • If a sick employee is suspected or confirmed to have COVID-19, perform enhanced cleaning and disinfection of all frequently touched surfaces in the workplace.
      • Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., required PPE, concentration, application method and contact time).
      • Evaluate procedures to ensure no new hazards are created (e.g. dermatitis from new disinfectant).
  4. Employee Training
    • Avoid touching eyes, nose or mouth with unwashed hands
      • Handwashing
        • Use soap and water
        • Wash for 20 seconds
        • Scrub all hand surfaces – between fingers, backs of hand, fingernails
      • Hand Sanitizer
        • Use when soap and water are unavailable
        • Sanitizer should be ≥60% alcohol
      • Coughing & Sneezing
        • Cover your mouth and nose with tissue
        • If you don’t have a tissue use your upper sleeve NOT YOUR HANDS
        • Remember to wash your hands after
    • Train new policies and procedures
      • Screening Procedures
      • Telework Duties
    • New Controls
      • Barriers
      • Cleaning of workspace
      • PPE Requirements
      • Training on new disinfectant chemicals
      • Changes in shift schedules


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